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Tag: DOT Drug Testing

Medical Marijuana Usage Is Not Protected Under the ADA, Vermont Federal Court Rules

Quick Hits

  • A federal district judge in Vermont ruled that the ADA does not protect medical marijuana usage.
  • Under the federal Controlled Substances Act, marijuana has “no currently accepted medical use” and therefore does not fall under the supervised use exception of the ADA.

Marble Valley Regional Transit District terminated Ivo Skoric’s employment after he failed a random drug test. According to his lawsuit, Skoric has a medical marijuana prescription to treat chronic pain and depression. Following his dismissal, Skoric sought unemployment benefits from the Vermont Department of Labor, which were denied.

Skoric filed his lawsuit pro se, alleging claims under the ADA for discrimination and failure to accommodate against Marble Valley, as well as seeking the denied unemployment benefits from the Vermont DOL. The unemployment claim was dismissed by the court for lack of subject matter jurisdiction.

In regards to the ADA claims, Marble Valley argued in its motion to dismiss that Skoric could not state a claim for either disability discrimination or failure to accommodate because he alleged that he was discharged for testing positive for marijuana on a random drug test, not because of his underlying disabilities. Marble Valley also argued that Skoric was not a qualified individual with a disability under the ADA because marijuana is an illegal drug under the federal Controlled Substances Act.

The ADA establishes that “a qualified individual with a disability shall not include any employee … who is currently engaging in the illegal use of drugs, when the covered entity acts on the basis of such use.” Marble Valley argued that Skoric’s marijuana usage falls under this provision, because it is a Schedule I illegal substance under the Controlled Substances Act. Skoric, on the other hand, relied on a different provision of the ADA, which allows for use of illegal drugs “taken under supervision by a licensed health care professional.” Because he has a medical marijuana card, Skoric argued that he was using marijuana under the supervision of a doctor and thus protected by the ADA.

The court did not agree. In reaching its holding, the court cited other district court opinions, as well as a Ninth Circuit Court of Appeals decision, which concluded that medical marijuana use does not fall within the supervised-use exception of the ADA, and therefore outside the protections of the ADA. Citing United States v. Oakland Cannabis Buyers’ Co-op, the court further reasoned that because marijuana has “no currently accepted medical use” under the Controlled Substances Act, a medical marijuana patient is not a “‘qualified individual with a disability’” under the supervised-use exception of the ADA.

Next Steps

The opinion may seem like a knockout punch for employers doing business in Vermont that want to drug test their employees and take adverse action as a result of a negative drug test. However, employers may want to note that Vermont Statute Title 21, Chapter 5, Section 513, flatly prohibits random drug testing. The statute also requires that employers put employees through an employee assistance program (or comparable rehabilitation program) prior to termination of employment.

Employers may also want to note that this was a federal ADA case and, in turn, the “federally illegal” status of marijuana was likely a more pertinent consideration for the district court. State courts, especially in states like Vermont that have employee-friendly marijuana laws, may come out the other way when interpreting their own state anti–disability discrimination laws. In addition, numerous state courts across the country have recognized disability claims under state disability laws, and, at least in a smaller handful of states, the federal ADA. However, disability claims are always very fact-specific in nature.

Ogletree Deakins’ Drug Testing Practice Group will continue to monitor developments with respect to state drug testing laws and will publish updates on the Drug Testing and State Developments blogs as additional information becomes available.

This article was drafted by the attorneys of Ogletree Deakins, a labor and employment law firm representing management, and is reprinted with permission. This information should not be relied upon as legal advice.

Why You Should Audit Your Service Agents

Employers of safety-sensitive transportation employees play a vital role in ensuring the safety of their employees and the traveling public. Subsequently, these employers must comply with 49 CFR Part 40 and applicable DOT Agency regulations. The regulations require the employer to use trained professionals and organizations (ie. service agents) to accomplish meeting these requirements.

As the Designated Employer Representative (DER) for your company, you are one of several or possibly the sole individual responsible for overseeing your drug and alcohol testing program. Thus, it is imperative to utilize qualified, knowledgeable and compliant service agents.

Service Agents

According to the DOT drug and alcohol testing regulations, a service agent is defined as:

Any person or entity, other than an employee of the employer, who provides services to employers and/or employees in connection with DOT drug and alcohol testing requirements. This includes, but is not limited to, collectors, BATs and STTs, laboratories, MROs, substance abuse professionals, and C/TPAs. To act as service agents, persons and organizations must meet DOT qualifications, if applicable. Service agents are not employers for purposes of this part. (49 CFR Par 40.3)

So, what are they specifically? 

  • Collectors – The individuals who collect the drug testing samples on your employee(s). These collections may be conducted at a medical facility, specialized business, or at your company locations by a person who performs collections on-site.
  • BATs and STTs – Breath Alcohol Technicians instruct and assist your employees in the alcohol testing process and operate an evidential breath testing (EBT) device. A Screening Test Technician also instructs and assist employees in the alcohol testing process but operate an alcohol screening device (ASD).
  • Laboratories – Laboratories test the samples provided by your employees that are obtained by collectors. These laboratories must be certified by the Department of Health and Human Services in order to process DOT samples. Testing is conducted using highly specialized equipment and standards that meet rigorous toxicological standards.
  • Medical Review Officers (MRO) – Licensed physicians who receive and review test results that are transmitted from the laboratory for an employer’s drug testing program. Considered the “gatekeeper” for the testing program, they are also responsible for evaluating medical explanations for certain drug test results.
  • Substance Abuse Professionals (SAP) – Trained professionals who evaluate employees that have violated a DOT drug and alcohol regulation (regarding a positive or refusal to test) and make recommendations concerning education, treatment, follow-up testing, and aftercare.
  • Consortium/Third Part Administrators (C/TPA) – Sometimes chosen by employers to assist them with their testing program. C/TPAs typically perform certain administrative tasks concerning an employer’s program. These functions may include consolidating the services of other service agents, like collectors, BATs, and laboratories; provide random testing pools, random selections, and other functions.

Since each of these agents play a major role in the quality and compliance of your drug and alcohol testing program, having an effective business relationship with them is imperative. Because of this, it is important that you periodically review (ie. audit) their services to ensure they are doing what is expected.  

Site Visits

Whenever possible, an actual on-site visit is a great evaluation tool. For instance, stop by a collection facility that you use often and ask to speak with the supervisor of the drug collectors and BAT/SSTs. Request documentation that the collectors and BAT/STTs have completed the required training? View calibration records pertaining to their breath alcohol machine and ask if they are following the manufacturer’s recommendations? Do they follow proper collection procedures by turning off the water, use a bluing agent, require the donor to remove unnecessary outer clothing and wash their hands, to name a few? Is the facility safe, clean, and well managed? How are they going to correct any issues that you find? It is important to remember that problems found at this point can later cause issues for the lab and MRO and possibly jeopardize a test.

Schedule a visit with your MRO and SAP(s) so they know a little about your company and what you do. These individuals can offer a lot of assistance and guidance for both you and your employees. 

Have you ever thought about visiting the offices of your C/TPA? You should. A premium C/TPA will welcome an on-site visit and be able to provide you a behind-the-scenes look at their operations. Ask to see the random selection process for your employees or how your test data is transmitted from the MRO to the C/TPA and then to you.

On-site visits provide a glimpse of how your service agents really operate. Not only are you ensuring your compliance but you’ll gain a lot of understanding in the process.

Desk Audits

When a site visit is not practical, a desk audit can be also be effective. Periodically call or email your service agents and request various documentation or discuss processes. What procedures does the service agent follow and how are problems handled? Is the laboratory that you use on the current List of Certified Labs? Does your MRO and SAP(s) have documentation showing they have met their required regulatory training? Is your MRO properly documenting the testing process and do they have records? If you are using a C/TPA, are they providing the services they promised and following the regulatory requirements? Can you obtain records quickly and is your information secure? If they bundle the services of other service agents, are they auditing them as well?

While not an exhaustive list, the point is to design an audit process that works for you and your company. Frequently ask questions regarding the actions conducted by your service agents – and document the process and your findings. If you find issues, request corrections and documentation. Most issues, if found, can be easily remedied and most service agents are happy to address those with you. However, if problems still persist then it may be time to find a different service agent. 

Service Agents Work for You!

In order for your audits to be effective, you as the Designated Employer Representative (DER) should be both knowledgeable of what these service agents are required to do and (to some degree) how they do it. That means, you must be knowledgeable with all the regulations your company is subject to. A working knowledge of each service agents role helps you identify when problems exist. Too many employers fail to know what their providers actually do for them. Many don’t even know who to contact!

You, as the employer, are ultimately responsible for following the regulations under your drug and alcohol program. As such, it is a good practice to conduct these reviews on an annual basis. During a regulatory audit, you may be asked to demonstrate that you have verified the processes and compliance of your service agents. Having documentation of an on-site visit or desk audit will show your due diligence.

Utilizing good service agents is critical in managing an effective and compliant drug and alcohol testing program! Conducting regular reviews on each only strengthens your program and provides significant peace of mind.

PTC conducts regular reviews of our service agents and dramatically reduces this burden for our clients.
For more information on how we can help you manage your organization’s drug and alcohol testing program,
please email Jeff Martens or call 800.294.8758 ext. 405.

FMCSA Offers Flexible Solutions for Drug and Alcohol Testing During COVID-19 Outbreak

The COVID-19 pandemic is interrupting, and in many cases, preventing compliance with the Department of Transportation’s (DOT) drug and alcohol testing regulations. On March 23, 2020, DOT published guidance on compliance with DOT drug and alcohol regulations that clarified some existing legal requirements but offered little in the way of practical solutions. On March 25, 2020, however, the Federal Motor Carrier Safety Administration (FMCSA) published clear, flexible guidance specific to FMCSA’s testing requirements to aid FMCSA-regulated employers unable to comply with FMCSA’s testing requirements due to COVID-19.

If the COVID-19 national emergency delays or prevents compliance with the requirements described below, FMCSA offers the following guidance and recommendations:

  • Random testing. Normally, employers must ensure that the dates for administering random alcohol and controlled substances tests are spread throughout the year, and DOT guidance recommends that testing take place quarterly. But if disruptions caused by COVID-19 national emergency prevent random selections and tests sufficient to meet the random-testing rate for a given testing period in order to achieve the required 50 percent rate for drug testing and 10 percent for alcohol testing, employers can make up the tests by the end of the year. Employers “should document in writing” the reasons the tests were not completed and “any actions taken to locate … alternative collection site[s] or other testing resources.”
  • Pre-employment testing. Employers must conduct pre-employment controlled substances tests and receive negative results before permitting prospective employees to perform DOT safety sensitive functions.
  • Post-accident testing. Employers must test drivers for alcohol and controlled substances “as soon as practicable following an accident.” However, if an alcohol test cannot be administered within 8 hours following the accident, or a controlled substance test within 32 hours following the accident, “[employers] must document in writing the specific reasons why the test could not be conducted.”
  • Reasonable suspicion testing. Employers “should document in writing the specific reasons why the test could not be conducted as required” and provide details of efforts made to conduct the test, such as attempts to locate alternative collection sites. This documentation is required “in addition to the documentation of the observations leading to a test.”
  • Return-to-duty (RTD) testing. An employer must not allow a driver to perform any safety-sensitive functions until an RTD test has been conducted and a negative test result has been received.
  • Follow-up testing. If follow-up testing cannot be completed, the employer should document in writing the specific reasons why the testing could not be conducted in compliance with the follow-up testing plan and any efforts made to comply, such as trying to locate an alternate collection site. Employers should conduct the test as soon as possible thereafter.

It bears repeating that the FMCSA guidance applies only when COVID-19 has interfered with testing—these are not blanket exceptions to FMCSA’s drug and alcohol testing requirements. This guidance will remain in effect until June 30, 2020.

Ogletree Deakins will continue to monitor and report on developments with respect to the COVID-19 pandemic and will post updates in the firm’s Coronavirus (COVID-19) Resource Center as additional information becomes available. Critical information for employers is also available via the firm’s webinar programs.

 

This article was drafted by the attorneys of Ogletree Deakins, a labor and employment law firm representing management, and is reprinted with permission. This information should not be relied upon as legal advice.
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